Data Protection Policy

Privacy Policy

Aceprox Identifikationssysteme  GmbH, Bahnhofstr.73 , D-31691 Helpsen, Phone: +49 5724 – 98360, E-Mail: aceproxinfo@aceprox.de, Website: www.aceprox.de, Amtsgericht [local court] of Stadthagen HRB 2225, takes the protection of your personal data very seriously. We treat your personal data confidentially and in compliance with legal provisions on data protection as well as this privacy policy.

Through this privacy policy, our company seeks to inform the public about the nature, scope and purpose of the personal information we collect, use and process. Furthermore, data subjects are informed of their rights under this privacy policy.

The use of our website involves the transfer of personal data. To the extent personal data (for example, name, address or e-mail addresses) is collected on our site, this always is voluntary where possible. This data will not be disclosed to third parties without your express consent.
In the same way, the data of existing customers are managed which are stored as a result of quotations or sales.
All data is handled internally only by persons and departments required for specific activities. Upon specific request of the respective business partner the data can be deleted at any time.

We point out to the fact that data transfer on the Internet (e.g. in case of communication via e-mail) may present security flaws. Therefore, it is not possible to protect the data completely from the access by third parties. For this reason, every person concerned is free to submit personal data to us using alternative ways, for example by telephone.

Information, deletion, blocking

You have the right to be informed free of charge and at any time of your stored personal data, their origin and recipient and the purpose of data processing as well as the right to have this data corrected, blocked or deleted. To do so as well as for other questions concerning your personal data, please do not hesitate to contact us at the address stated in our company details.

Server-Log-Files

For the purpose of debugging and thus to ensure the availability of the system, the provider of the website collects and stores information automatically in so-called server log files that your browser transfers to us automatically. This information includes:

  • IP address
  • Browser type / browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of day of the server inquiry

This data will not be combined with other sources of data. We reserve the right to review this data later if we become aware of concrete indications for unlawful use.

Contact form

For inquiries received via the contact form, your details from the inquiry form including the contact data filled in will be stored by us for the processing of the inquiry and for the case of follow-up questions. We will not disclose this data to third parties without your consent.
Aceprox Identifikationssysteme GmbH uses for this an SSL connection (https://).

Objection to promotional mails

We hereby object to the use of contact data published in the context of the obligation to provide legal notice for sending not expressly solicited promotion and information material. The operators of the site expressly reserve the right to take legal measures in case of unsolicited sending of promotional material, e.g., by spam e-mails.

Newsletter data

If you wish to subscribe to the newsletter offered on the website, we need your e-mail address as well as information that makes it possible for us to verify that you are the owner of the stated e-mail address and agree to the receipt of the newsletter. No further data will be collected. We will use this data exclusively for sending the requested information and will not disclose it to third parties.

You may revoke your consent granted for the storage of data, the e-mail address as well as their use for sending the newsletter at any time, for example by logging into the newsletter of Aceprox Identifikationssysteme GmbH, selecting the option “Unsubscribe” and entering your e-mail address and submitting.

Rights of the Data Subject (Data Subject Rights)

Data Subject Rights are the rights of the person affected by any use of data (= data subject) in their relationship to the data controller.

Aceprox Identifikationssysteme GmbH as data controller grants the data subjects the following rights:

  • Right to confirmation
  • Right to information
  • Right to correction
  • Right to deletion (right to be forgotten)
  • Your personal data will be deleted if you revoke your consent to storage, the purpose does no longer apply or the storage periods have expired
  • Right to limitation of processing
  • Right to data transferability
  • Right to objection
  • Right to revoke consent under data protection law
  • Right to file a complaint with a supervisory authority

Data privacy regarding applications and in the application processes

The data controller collects and processes the personal data of applicants for purposes related to the application process. Processing is carried out using electronic means. If suitably qualified, the personal data you have provided to us will be stored in a separate directory for further processing, to which only the HR department and the respective responsible supervisors have access. If the data controller concludes an employment contract with the applicant, the transmitted data are stored for execution of the employment relationship under compliance with statutory provisions. If the data controller does not conclude an employment contract with the applicant, the application documents will be deleted automatically two months after the decision in the application proceedings was announced, unless deletion is outweighed by any legitimate interests of the data controller. Other legitimate interests in this sense are, for example, a burden of proof in proceedings in connection with the Allgemeines Gleichbehandlungsgesetz (AGG) [General Equal Treatment Act].

Legitimate interests in processing pursued by the data controller or a third party

If processing of the personal data is based on Article 6 I letter F GDPR, our legitimate interest is the conduct of our business for the benefit of all our employees and shareholders.

Period for which personal data are stored

The criterion for the period for which personal data are stored is the respectively applicable statutory retention period. After lapse of this period, the data in question are routinely deleted, provided they are no longer required for execution or initiation of a contract.

We reserve the right to change our privacy practices if necessary for technical development reasons. In these cases, we also adapt our privacy policy accordingly.

Privacy Policy for the Use of Google Analytics

This website uses functions of the Google Analytics web analysis service. This service is provided by Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics uses so-called “Cookies”. Cookies are text files that are stored on your computer and allow an analysis of your use of the website. The information on your use of this website created by the cookie are usually transferred to a server of Google in the USA and is stored there.

For the use of Google Analytics in compliance with law, an agreement for commissioned data processing was concluded with Google Inc. according to section 11 BDSG [German Federal Data Protection Act].

If the IP anonymisation is enabled on this website, however, your IP address will be shortened in advance by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the complete IP address be transferred to a server of Google in the USA and shortened there. By order of the operator of this website, Google will use this information to evaluate your use of the website, in order to prepare reports on the website activity and perform other services associated with the use of the website and of the internet to the operator of the website. The IP address transferred by your browser in the context of Google Analytics will not be combined with other data of Google.

You can prevent the cookies from being stored by making a corresponding setting in your browser software; we draw your attention to the fact, however, that in this case you might not be able to use all functions of this website in full. Moreover, you can prevent the data created by the cookie and associated with your use of the website (incl. your IP address) from being transferred to Google as well as from being processed by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en

You can prevent the coverage by Google Analytics by clicking on the following link. An opt-out cookie will be set that prevents your data from being collected in the future when you visit this website:1
Disabling Google Analytics

For detailed information on the conditions of use and data privacy, please visit https://www.google.com/analytics/terms/us.html and / or unter https://www.google.de/intl/en/policies/. We draw your attention to the fact that Google Analytics was extended by the code “_anonymizeIp()” on this website in order to ensure an anonymised collection of IP addresses (so-called IP masking).2

Google Maps

Our website uses Google Maps API to display geographic information. When Google Maps is used, Google also collects, processes and uses data on website users’ use of the map functions. You can find more information on data processing by Google on the Google privacy pages. You can also change your settings on the Google privacy pages to manage and protect your data.

Use of Web Fonts

Our website uses external Google Fonts. Google Fonts is a service provided by Google Inc. (“Google”). When a page is accessed, your browser loads the required web fonts to your browser cache for the correct display of texts and fonts.
These web fonts are integrated by accessing a server, which is generally a Google server in the USA. Information on which of our Internet pages you have visited is sent to the server. Google also saves the IP address of the browser on the terminal device of the user of this website. Google web fonts are used to ensure the consistent and attractive display of our website. This constitutes a legitimate interest pursuant to Art. 6(1) (f) GDPR.
If your browser does not support web fonts, your computer will use a standard font.

You can find more information on the Google privacy pages:
www.google.com/fonts#AboutPlace:about
www.google.com/policies/privacy/

Social Media

Aceprox Identifikationssysteme GmbH uses different social media for communication. On the homepage www.aceprox.de/en appropriate links are placed, but without containing so-called social plugins. The evaluation of individual contents (“Like”) takes place exclusively on the websites of the individual social media.

Aceprox Identifikationssysteme GmbH is active at:
Facebook (Terms of service: https://www.facebook.com/terms.php)
YouTube (Google privacy policy: https://policies.google.com/privacy?hl=en)

Cookies

The web pages use so-called Cookies. Cookies do not cause damage to your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and safe. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies used by us are so-called “session cookies”. They will be deleted automatically after the end of your visit. Other cookies will remain stored on your terminal device until you delete them. These cookies enable us to recognise you when you visit us again.

You can configure your browser so that you will be informed if cookies are set and allow cookies in the individual case only, exclude the acceptance of cookies for certain cases or in general as well as enable the automatic deletion of the cookies when closing the browser. When disabling cookies, the functionality of this website might be limited.